LEARNING NO. 9: MICROSOFT WORD PART 2

INSERTING INDEX:
INDEX

- alphabetical list of names, subject,etc. with references to the place where they occur.

You can create an index entry:

• For an individual word, phrase, or symbol
• For a topic that spans a range of pages
• That refers to another entry, such as "Transportation. See Bicycles"

When you select text and mark it as an index entry, Microsoft Word adds a special XE (Index Entry) field that includes the marked main entry and any cross-reference information that you choose to include.

After you mark all the index entries, you choose an index design and build the finished index. Word collects the index entries, sorts them alphabetically, references their page numbers, finds and removes duplicate entries from the same page, and displays the index in the document.

 TOP OF PAGE

Mark index entries and create an index

To create an index, you mark the entries, select a design, and then build the index.

Step 1: Mark index entries

To mark index entries, do one of the following:

• Mark words or phrases
• Mark entries for text that spans a range of pages.

• Mark words or phrases

  1. To use existing text as an index entry, select the text. To enter your own text as an index entry, click where you want to insert the index entry.
  2. On the References tab, in the Index group, click Mark Entry.
  
  3. To create the main index entry that uses your own text, type or edit the text in the Main entry box.
  4. If you want, you can customize the entry by creating a subentry, a third-level entry, or a cross-reference to another entry:
  • To create a subentry, type the text in the Subentry box.
  • To include a third-level entry, type the subentry text followed by a colon (:), and then type the text of the third-level entry.
  • To create a cross-reference to another entry, click Cross-reference under Options, and then type the text for the other entry in the box.
  5. To format the page numbers that will appear in the index, select the Bold check box or the Italic check box below Page number format.
  To format the text for the index, select the text in the Main entry or Subentry box, right-click, and then click Font. Select the formatting options that you want to use.
  6. To mark the index entry, click Mark. To mark all occurrences of this text in the document, click Mark All.
  7. To mark additional index entries, select the text, click in the Mark Index Entry dialog box, and then repeat step 3 through step 6.

Source: http://office.microsoft.com/en-us/word-help/create-an-index-and-update-an-index-HP001226499.aspx

INSERTING CITATIONS:

Create a bibliography

A bibliography is a list of sources, usually placed at the end of a document, that you consulted or cited in creating the document. In Microsoft Word 2010, you can automatically generate a bibliography based on the source information that you provide for the document.

Each time that you create a new source, the source information is saved on your computer, so that you can find and use any source you have created.

You can choose the bibliography style that you want, and you can add new bibliography styles.

What do you want to do?

• Add a new citation and source to a document
• Find a source
• Edit a citation placeholder
• Create a bibliography

Add a new citation and source to a document

When you add a new citation to a document, you also create a new source that will appear in the bibliography.

1. On the References tab, in the Citations & Bibliography group, click the arrow next to Style.

2. Click the style that you want to use for the citation and source
3. For example, social sciences documents usually use the MLA or APA styles for citations and sources
4. Click at the end of the sentence or phrase that you want to cite.
5. On the References tab, in the Citations & Bibliography group, click Insert Citation.

6. Do one of the following:
• To add the source information, click Add New Source.
• To add a placeholder, so that you can create a citation and fill in the source information later, click Add New Placeholder. A question mark appears next to placeholder sources in Source Manager.
7. Begin to fill in the source information by clicking the arrow next to Type of source.

For example, your source might be a book, a report, or a Web site.

8. Fill in the bibliography information for the source.

To add more information about a source, click the Show All Bibliography Fields check box.

Source: http://office.microsoft.com/en-001/word-help/create-a-bibliography-HA010368774.aspx